Document Digitisation
Create communications from a wide range of data formats, including XML, JSON, CSV, PDF, and Word
Document Classification
Automatically contextualise emails and scanned letters for next step processes and digital filing
DOCUMENT DIGITISATION
Convert incoming mail into digital files
We receive your physical mail and documents, then securely scan and digitise every item with accuracy and care, giving your teams instant digital access to important communications.
Your physical mail and documents are handled securely.
We receive
Your documents are prepared and scanned with accuracy.
We scan
Your documents are digitised and delivered to your system.
You access
Secure handling of all documents
Fully GDPR compliant and committed to data security.
Trusted and reliable for your peace of mind.
DOCUMENT CLASSIFICATION
Automatically classify and organise every document.
Our intelligent document classification technology automatically identifies, categorises and organises inbound documents using OCR, AI-powered data capture and metadata extraction. Documents are securely processed and routed to the correct department or workflow, improving efficiency, compliance and access to information across your organisation.
1
Classify and extract
Our technology identifies document types and extracts key data with high accuracy.
2
Index and validate
Information is indexed with rich metadata and validated by our team to ensure accuracy and compliance.
3
Route to the right team
We have workflow solutions available to automatically send your mail to the appropriate team or department for processing.
1
Classify and extract
Our technology identifies document types and extracts key data with high accuracy.
2
Index and validate
Information is indexed with rich metadata and validated by our team to ensure accuracy and compliance.
3
Route to the right team
We have workflow solutions available to automatically send your mail to the appropriate team or department for processing.
1
Classify and extract
Our technology identifies document types and extracts key data with high accuracy.
2
Index and validate
Information is indexed with rich metadata and validated by our team to ensure accuracy and compliance.
3
Route to the right team
Workflow solutions are available to automatically send your mail to the appropriate system, team or department for processing.
3
Route to the right team
Information is indexed with rich metadata and validated by our team to ensure accuracy and compliance.
2
Index and validate
Information is indexed with rich metadata and validated by our team to ensure accuracy and compliance.
3
Route to the right team
We have workflow solutions available to automatically send your mail to the appropriate team or department for processing.
2
Index and validate
Information is indexed with rich metadata and validated by our team to ensure accuracy and compliance.
2
Index and validate
Information is indexed with rich metadata and validated by our team to ensure accuracy and compliance.
3
Route to the right team
We have workflow solutions available to automatically send your mail to the appropriate team or department for processing.
AUTOMATED WORKFLOWS
Automatically route, process and action your mail
Our workflow automation tools intelligently process inbound documents and automatically send information to the correct team, system or work queue. Reducing manual administration, accelrating processing and improving operational efficiency across your organisation.
Easy workflow automation
Faster document processing
Reduced manual handling
Secure system integrations
Secure system integrations
DIGITAL ARCHIVE
Smarter document management, built for business
DMS Document Management helps your business securely store, organise and retrieve documents from one central platform. Access information instantly, improve collaboration and maintain complete control over your business records.
Store virtually any document type, organise files with intelligent indexing and quickly find what you need whenever you need it.
1
Anywhere access
Securely access documents from any location using any device with an internet connection, keeping your teams productive wherever they work.
2
Powerful search
Locate documents instantly using intelligent keyword search, metadata filters and saved searches to reduce time spent looking for information.
3
Document viewer
Preview documents directly within the platform, complete with metadata, permissions and full document history.
4
Smart indexing
Automatically organise documents using configurable metadata and indexing rules for fast, consistent document retrieval.
5
Complete audit trail
Track every document action with a detailed audit history, including user activity, dates, times and changes made.
6
Version control
Maintain complete control over document revisions with automatic version history, comparison and secure restoration when required.
Built for security and compliance
We keep your data secure and help your organisation stay compliant with industry regulations and governance standards.
ISO 9001 accredited quality management
ISO 27001 information security certified
GDPR data protection compliant
Secure UK-based data handling
INDUSTRIES
Supporting businesses across every sector
We work with organisations across a wide range of industries, helping them manage their mail and documents in a way that fits their specific processes. Our approach is tailored to each business, ensuring communications are handled efficiently, consistently, and in a way that supports day-to-day operations.
Financial Services
Property
Legal
Healthcare
Parking
Insurance
Property
Legal
TESTIMONIALS
What our clients are saying
DMS’ IntriMail has evolved the way we process our outbound mail. The ability to automatically group documents from different sources for an individual recipient means that we no longer need to send out multiple envelopes to the same customer at the same time. This has greatly improved process efficiency, significantly reduced costs and boosted customer satisfaction.
Kate Payne
Post Team Manager
By using DMS we have achieved significant savings vs processing in house, equating to circa 37%. We now have a robust and auditable processes in place and the intelligence in IntriMail allows us to continually enhance our operations through automation bringing further tangible and intangible benefits to the NHS.
Faisal Khan,
General Manager
We migrated our entire franking machine fleet from Pitney Bowes and Quadient to DMS. DMS worked with all areas of our business to ensure the move was seamless. We now order all machines direct from DMS and the day-to-day management of our account has improved imeasurably. The DMS team has been excellent and I wouldn't hesitate to recommend them.
Brian Butler
Director of Premises and Facilities
Digital Mailing Solutions identified that some of our processes were overly manual. The introduction of the new technology allows us to streamline and digitise processes to support GDPR compliant procedures
Stuart Fisher
Account Manager
CONTACT
Let’s work together
Get in touch to discover how DMS can help simplify your communications and deliver better results for your business.