Question 1

Is it better to lease, rent or buy a folder inserter?

Accepted Answer

The best option depends on your budget, document volumes and how often your requirements may change. Leasing or renting can help spread the cost and may provide more flexibility, while purchasing may suit organisations that want to own the equipment outright.

Question 2

Which folder inserter is right for my business?

Accepted Answer

The right machine will depend on how many mail pieces you process, the number of sheets and inserts in each envelope, your preferred envelope sizes and how quickly each mailing needs to be completed. DMS can help identify a suitable model without recommending equipment that is more advanced or expensive than you need.

Question 3

What should I consider when comparing folder inserters?

Accepted Answer

Important factors include monthly mail volume, processing speed, feeder capacity, envelope sizes, fold types and the number of inserts required. You should also consider available space, ease of use, reporting requirements and whether you need barcode or optical mark reading.

Question 4

Can a folder inserter process more than one document?

Accepted Answer

Yes. Many folder inserters can combine multiple sheets and additional inserts before folding and placing them into an envelope. The number of documents that can be processed together depends on the machine’s feeder configuration and specifications.

Question 5

Can folder inserters handle different fold types?

Accepted Answer

Depending on the model, folder inserters may support letter folds, Z-folds, single folds and double parallel folds. Choosing the correct fold type will depend on the document size, envelope format and presentation required.

Question 6

Can a folder inserter handle different envelope sizes?

Accepted Answer

Many machines can process a range of common business envelope sizes. The exact sizes supported vary between models, so it is important to check that the machine is suitable for the documents and envelopes your organisation regularly uses.

Question 7

Can a folder inserter automatically seal envelopes?

Accepted Answer

Yes. Most modern folder inserters can fold documents, insert them into envelopes and seal them automatically. This reduces manual handling and allows larger mail runs to be completed more quickly and consistently.

Question 8

What is barcode or optical mark recognition?

Accepted Answer

Barcode and optical mark recognition allow a folder inserter to read printed marks or codes on a document. These controls can tell the machine how many pages belong together and help reduce the risk of documents being inserted into the wrong envelope.

Question 9

Which folder inserter brands are available from DMS?

Accepted Answer

DMS supplies folder inserters from established mailing equipment manufacturers, including Pitney Bowes and Quadient. Available models range from compact systems for smaller offices to automated solutions for organisations processing larger mail volumes.

Question 10

Can a folder inserter reduce the time spent preparing mail?

Accepted Answer

Yes. Automating document folding, inserting and envelope sealing can significantly reduce the manual work involved in preparing outgoing post. It also helps create a more consistent process during regular or time-sensitive mail runs.

Question 11

Can I upgrade my folder inserter as my mail volumes increase?

Accepted Answer

This will depend on the machine and agreement selected. Some systems can support additional feeders or features, while other businesses may benefit from moving to a higher-capacity model. DMS can consider both your current workload and expected future requirements when recommending equipment.

Question 12

Does DMS provide installation, training and support?

Accepted Answer

DMS can help with machine selection, installation and user guidance, along with ongoing support for your folder inserter. The exact service provided will depend on the equipment and agreement chosen.

MAILING EQUIPMENT

Folder Inserters

Pitney Bowes
Relay 1000

Quadient
DS-40i

Pitney Bowes
Relay 4500

Pitney Bowes
Relay 6000

Quadient
DS-67iQ

Quadient
DS-77iQ

Pitney Bowes
Relay 8000

Pitney Bowes
Relay 9000

Quadient
DS-85i

Quadient
DS-1200 G5iQ

Quadient
DS-95i

Quadient
DS-180i

Quadient
DS-700iQ

FAQ

Frequently asked questions

Is it better to lease, rent or buy a folder inserter?

Which folder inserter is right for my business?

What should I consider when comparing folder inserters?

Can a folder inserter process more than one document?

Can folder inserters handle different fold types?

Can a folder inserter handle different envelope sizes?

Can a folder inserter automatically seal envelopes?

What is barcode or optical mark recognition?

Which folder inserter brands are available from DMS?

Can a folder inserter reduce the time spent preparing mail?

Can I upgrade my folder inserter as my mail volumes increase?

Does DMS provide installation, training and support?

CONTACT

Let’s work together

MAILING EQUIPMENT

Folder Inserters

Pitney Bowes Relay 1000

Quadient DS-40i

FAQ

Frequently asked questions

Is it better to lease, rent or buy a folder inserter?

Which folder inserter is right for my business?

What should I consider when comparing folder inserters?

Can a folder inserter process more than one document?

Can folder inserters handle different fold types?

Can a folder inserter handle different envelope sizes?

Can a folder inserter automatically seal envelopes?

What is barcode or optical mark recognition?

Which folder inserter brands are available from DMS?

Can a folder inserter reduce the time spent preparing mail?

Can I upgrade my folder inserter as my mail volumes increase?

Does DMS provide installation, training and support?

CONTACT

Let’s work together

Pitney Bowes
Relay 1000

Quadient
DS-40i